Apply to Graduate
To declare your intention to graduate for a certain term you must complete the online Intent to Graduate. Students should go to the University portal, https://my.uic.edu, and login. In the “Academics” tab of the student part of the portal (you may also have staff and faculty sections if you work on campus and/or are a teaching assistant) go to the “Records” sub-tab. Choose links, and then the link to Declare your Intent to Graduate. Read the information carefully, and follow the instructions given. (You may view a short tutorial about the Intent to Graduate form in the “Learning Hub” of the portal (if you are logged in, go to the “My Announcements” portlet and choose the Learning Hub; if you have not yet logged into my.uic.edu – the Learning Hub is on the right.)
Note the following:
- Your current program and degree information should appear. If it is incorrect, or if you are currently attempting to apply to receive a degree that is not listed (receiving a master’s while in a doctoral program, for example), submit what is listed. A text box will be provided in a later screen where you can type in any corrections or messages. An example of a message would be: I am applying for the MS in xeven though I am continuing in the PhD program.
- If the program and degree information appears to be from a previous program for which you are no longer interested, follow the same procedures listed directly above. If your program/degree is correctly listed in Student Self-Service, there is not any problem.
- If you are working on two programs in a joint program, information for both should appear. If not, provide the information in the text box.
- If you are working concurrently on two programs and are receiving only one for this term, provide that information in the text box. (Note: this is only for concurrent programs. Students in official joint programs must receive both degrees in the same term.)
Make sure that you complete the text box, if degree information needs to be changed.
Once you submit the Intent to Graduate a confirmation will appear on the screen, which you may print. You need to wait for that confirmation to appear, as that is the only notice you receive of successful submission. If you submit an Intent to Graduate successfully and you later try to submit another one for the same term, the system will not allow you to do so.
The Intent to Graduate site also allows you to input a diploma mailing address. Diplomas are typically mailed two or more months after the end of the term of graduation.
If you have lost access to the my.uic.edu because you have not been a registered student for over two semesters log into Student Self-Service. You will be able to complete the Intent to Graduate in Self-Service. (Note: If you have forgotten your password, there is a link to change with information on the longin page.)
The Intent to Graduate must be submitted for the term you intend to graduate. The on-line form is available from the time when registration for that term begins through the Friday of the third week of fall and spring semesters, or through the second week of the summer (eight-week) session. If you complete an Intent to Graduate for one term and do not graduate that term, you must complete another Intent to Graduate for the new term in which you are attempting to graduate.
If you are declaring for a master or doctoral degree, your college is “Graduate College,”.
Diploma and Diploma Mailing Address
The Diploma is a recognition of completion of your degree, although the offical document attesting to completion of a degree is the transcript. Diplomas are mailed to graduates approximately two to three months after the term of graduation. Diplomas are mailed after Fall, Spring and Summer terms and are not connected with the Spring term commencement ceremonies.
Diplomas are sent to the Diploma Mailing address in the student database. Students may change the mailing address as needed using the procedures detailed in the Intent to Graduate. Alternatively, students may enter a Diploma Mailing Address in Student Self-Service up until one week after final exams end. If the Diploma Mailing Address needs to be added or changed after that time, the student must contact the Office of Registration and Records (Records) in the Office of Admissions and Records. Also, if the diploma is not received after three months, or there are questions about the diploma, the Office of Registration and Records (Records) should be consulted.
For contact information and additional information about diplomas consult the diploma section of the Registration and Records website. See also the Transcript section below and Commencement Ceremonies.
Deadlines for filing the Intent to Graduate, submission of the Thesis/Dissertation to the Graduate College, and submission of Master Project Certificate of Approval forms are listed under the Academic Calendar.
Date of Graduation
The date of graduation is the date the University of Illinois at Chicago has declared as the official date the degree is conferred. There is an official conferral date for Fall, Spring and Summer terms (even though Commencement Ceremonies only occur after the Spring term). Although degree requirements, including, for example, defense of thesis, may have been completed earlier in the term, the official date of graduation is what is printed on the student transcript. (The date all requirements have been completed may be needed to qualify for a job or other appointment, or for Optional Practical Training (international students). The official graduation date is the date of degree conferral, however.) Official graduation dates may be viewed here.
James Kollenbroich, PhD
Room 613 University Hall